DOCUMENT DIGITALIZATION AND MANAGEMENT

Keep your documents safely standardized and organized in a single place with MODOC's revolutionary technology.

SMART TECHNOLOGY

Our cutting-edge software and equipment allow the inventorying, digitalization and management of your company’s document flow.

DISREGARD PAPER



Digitalization of printed documents is the first and easiest step to digital transformation and the quickest path to final savings.

MORE ORGANIZED SPACES


KNOW MORE ABOUT OUR STORAGE AND SAFEKEEPING OF PHYSICAL AND DIGITAL DOCUMENTATION SERVICE


REWARDS FOR PAPER-FREE WORK

Many organizations have already obtained significant savings thanks to the migration from their traditional manual and paper-based processes into more convenient, user-focused, digital methods. The reduction, or even better, the elimination of paper, provides your business with several key benefits.

COST REDUCTION Paper costs are generally high, but savings go beyond. Expenses arising from tonner changes, MFP printers updates and couriers are also reduced. You can also save space by eliminating big files and furniture and recovering wide storage areas.

IMPROVE SECURITY Limit access to classified documents and information and avoid unauthorized handling. Ensure a more effective recovery of your stored digital documentation in case of flood, fire or building collapse.

QUICKER OPERATIONS Reduce up to 75% of the total process cycles in accounting, human resources, law and other key areas of your organization.

DOCUMENT SCANNING AND
DIGITALIZATION SOLUTIONS

Document digitalization and management refers to the process of scanning paper documents and converting them in electronic documents, capturing important information and saving the document in a central repository to ease its further recovery. Replace the documentation storage spaces in your company. The maintenance and organization of those areas are usually difficult and imply a waste of your employees’ time. Migrate your physical files to a safe electronic store with a friendly search capacity. Save time, money and space and make a free-paper company.

WHAT THIS MEANS TO YOU?



If all your paper documents are scanned and stored in a central repository, yours can become a more organized, paper-free company where all important documentations are stored in no extra space. A good document management software will save your time and money by eliminating unproductive activities such as storing and recovering documents from binders and cabinets. MODOC provides tools to simplify the process of scanning and indexing large amounts of documents. You can split, merge and re-scan, set automatic classifiers by using bar codes or blank sheets for easy organization, filing and identification. Scanned files can be permanently saved in almost any format: Tif, JPG, PDF, DOC, XLS, MP3, AVI, etc. The OCR complement allows the identification of texts in scanned documents for an easy search and recovery by means of the MODOC document management search interface. By using metadata, you can also include data bases in our document indexation.






PAPER RECORDS ARE BECOMING LESS TRUSTWORTHY

Even though certain physical records will always be necessary, the need to adopt digital transformation has never been higher. Industry research regularly reminds us how expensive it is to keep documents in paper. Additional costs arising from the reproduction of any lost document and its new filing make the obsolete practice to keep paper records almost impracticable. MODOC can make you close the breach between your digital and paper documents. Our document management solutions may facilitate the interchange of files among multiple corporate locations, and integrate the information with databases to merge metadata, and automatize the process of approval and review of documents. Our innovative Document Manager applies smart document management processes to make the file search more efficient, safe and consistent and also to keep the continuous traceability of movements in your files.


DIGITAL SIGNATURE AND DIGITAL SALARY RECEIPTS



It is a safe and reliable technological tool which allows to identify a document signatory and whether said document was falsified. It consists of a unique sequence of letters and numbers that link a signatory with an electronic document.

DIGITAL SIGNATURE: WHAT FOR?

It facilitates the replacement of paper documentation for its equivalent in digital format. As a cost-saving tool, it simplifies procedures and provides security in the exchange of information.

LEGAL VALIDITY



Electronic documents bearing a digital signature are as legally valid as those hand-signed.

•      Section 3 of Law 25.506
“When a document needs to bear a handwritten signature, a digital signature is valid as well.”
•      Section 288 of the Argentine Civil and Commercial Code
“Electronic documents where a person’s signature is requested can be digitally signed every time the document’s author and integrity are undoubtedly ensured.”




DIFFERENCES BETWEEN ELECTRONIC AND DIGITAL SIGNATURES


There is a GENDER AND SPECIES RELATIONSHIP between the electronic and the digital signatures: all digital signatures are electronic but not all electronic signatures are digital.

DIGITAL SIGNATURE:

    ✓    Complies with the signature requirement.
✓    Is guaranteed by a digital certificate issued by an Authorized Certifier.
✓    Unless proven otherwise, any digital signature is deemed issued by the holder of the digital certificate which allows its verification (Section 7 of Law 25.506).

ELECTRONIC SIGNATURE:

    ✕    Does not comply with the signature requirement.
✕    Is not guaranteed by a digital certificate issued by an Authorized Certifier.
✕    Authorship is not proven. Whoever intends to assert the authorship of an electronic signature must prove it.

DIGITAL SALARY RECEIPTS

By means of Resolution N° 346/2019 the Ministry of Production and Work ruled that employers can issue either digital or paper salary receipts to their employees.

MODOC'S PROPOSAL FOR THE IMPLEMENTATION
OF DIGITAL SALARY RECEIPTS

MODOC provides a solution to the implementation of digital salary receipts in your company complying with all the requirements ruled by the Ministry of Production and Work.

OUR SYSTEM


Our system is customizable and can be adapted to each client’s needs; the digital signature can be included in the salary receipts. Its main characteristics are as follows:

CENTRAL TOOL FOR RECEIPT MANAGEMENT

    •    Issue of the Employer’s Digital Signature
•    Issue of the Employee’s Digital or Electronic Signature
•    End-to-End Comprehensive Solution
•    Employer / Employee Portal
•    Reports
•    Others

TECHNICAL COMPONENTS

    •    Real time integration with ERP (SAP HR, Oracle, Meta 4, Denarius, others)
•    Adobe forms
•    Inbound and Outbound Portal (ESS/MSS) or .Net (Sharepoint) or Java.

REQUIREMENTS


REQUIREMENTS

    ✓    The receipt must comply with sections 138, 139 and 140 of the Argentine Labor Law N° 20.744, text issued in 1976 as amended, and by Law N° 25.506 as amended.
✓    The company shall deliver all necessary means for both the employer and the employee sign the receipt digitally (electronic signature is not permitted).
✓    Workers shall have the possibility to sign in opposition.
✓    The system will permit the workers to save a copy of their digital salary receipts.
✓    No authorization from the Ministry of Production and Work is required.


PARTNERS